Our resident Outlook expert, MVP Judy Gleeson, loves to see people implementing time management principles in the way they manage their work and data. She's annoyed and disappointed that the settings in Outlook have been sliding further and further away from good time management principles with each version released since Outlook 2000.
Many settings that are worth adjusting are difficult to a) find and b) comprehend. So here are a few of our experts' favourites:
Change the initial folder view of Outlook. When you start Outlook it is usually set to start you in the Inbox. Better alternatives include the Calendar and Outlook Today. The setting is at Tools | Options | Other tab | Advanced Options | Startup in this folder. Select a folder to suit your needs.
Turning off sound and pop up messages that interrupt you when you receive any email is easy when you know how. Tools | Options | Email Options | Advanced Email Options | de-select the Play a Sound and Display a Desktop Alert (the exact words here will vary depending on your version of Outlook).
A useful email setting. When you send an email, you can set who the replies go to when recipients reply. You do this by writing an email, then use the Options button and Have replies sent to... You can place any name(s) there. Managers use this to have replies go to their assistant, people who job share use it to have replies go to both people. The possibilities are endless.
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